Email communications are a normal part of business, but sometimes, the threads, constant updates, and other notifications can get the best of us. I looked up one day and found that I had a whopping 4,000 emails in my inbox, and that was just one of them. It can seem overwhelming to purge when you think you might need something for later, want to be sure you're replying to the correct thread, or want to have the ammunition you need to politely read someone who keeps trying to check you about something you'd already done.
So how do you get organized, get from under the stress, and take back the time you've spent constantly responding to requests, deleting emails to get more storage, or managing alerts? Here are a few tips that have helped me:
1. Categorize your emails and set filters so that it's easier to manage your inbox.
I only keep emails that require immediate action or follow-ups in my "Starred" category (Google) and move others to other categories. I'll also flag emails so that I have a visual of those I need to address either within a day to 72 hours. I've often found myself trying to answer every single email as soon as one comes in, even if I'm in the middle of another task or even if it's not urgent. That practice left me always feeling frustrated. It was as if I didn't have enough time in the day to do any real work.
Now, I categorize emails based on the sender, nature of the task, or department with the tools I have at my fingertips, and Google and Outlook both offer these options. You can also adjust filter settings to send emails to certain categories when they have certain words in the subject line or come from particular senders. (Here's a great how-to on creating filters and how to choose what works best for you.)
I'm also now big on the "immediate delete and decline" method where, if the subject line seems spammy, includes weird misspelled words, or is addressed to the wrong company or person, is something I know for sure I'm just not interested in, I immediately trash it. (You can always go back in your Trash inbox and restore it, but after 15 years of being an editor, I've become a master at this. Nine times out of 10, it was trash or a total waste of my time even reading.)
2. Schedule time to purge.
Before you get any more overwhelmed, schedule a purge day that's on your calendar. Add alerts and reminders if you need to. I had those 4,000 emails because I hadn't purged since 2017, so take my word for it: Start purging tuh-day. Block out time weekly or monthly to look through all the categories and get rid of email threads that are no longer relevant, that detail a project that's done, or that indicate deadlines that have long passed. Also, get rid of those inter-office gossip threads or everyday conversations you might have had with your work bestie.
If the email thread is more than one year old, consider getting rid of it. (If this is a work inbox, get to know your company's policies on record-keeping, information privacy, and document filing before doing this. If personal, go ham.)
Set a timer for taking care of a few emails or one category at a time so that you don't further overwhelm yourself sitting at a computer for hours deleting or archiving things.
Put those photos or graphic files on a USP zip or hard drive or, if you trust it, a cloud. (And be sure to have folders so that won't become yet another disorganized abyss that has you searching through for hours to find a photo from 2009---or is that just me?)
3. Turn off unnecessary notifications and unsubscribe from newsletters you don't even read.
The notifications were really a problem. I'd set up notifications for almost every chat platform every one of my clients or companies I worked with used, and it became not only annoying but also took over my inbox. Think to yourself, "Do I really need to get email notifications for Slack updates, or should I just download the app? Do I need to be notified every time I spend $1 on a candy bar, or should I just download my banking app or check my statement bi-weekly?"
Turn off the notifications settings for updates on any and everything that's not really urgent or for things that you could find other ways to stay on top of.
And if you're really not into those newsletters from every online store you shop at or your favorite R&B star, they need to go, too. Unsubscribe or simply bookmark important stories from their websites, follow their social handles, or invest in an RSS reader.
4. Set up a time limit for keeping old emails.
Google has an option (and so do others) where you can set a 30-day deletion limit on emails, and this is perfect for someone like me who hoards digital files. You can set it for emails that are a minimum of 30 days old, and they'll immediately go to your Trash inbox after the time you set.
5. Email templates are your saving grace, so create and use them.
Everyone's talking about AI writing research papers, responding to comments, and creating Instagram captions. Well sis, you are the AI in this process. Pre-written messages that you can simply send with the click of a button are the move.
If it's a process that will always require the same answer, something that uses the same communication steps, or it's a message that can apply to multiple things or for multiple situations, create a template. Google, Outlook, and many other information management platforms offer this option. You simply create one message that can be used consistently and save the template for when you need it.
A good time to use these is in response to frequently asked questions, when onboarding or welcoming new team members, sending emails regarding common practices or policies, or for sales pitches.
You can even create templates that are simple greetings, opening intros for when you're working with a new department or business partner, or for holiday greetings. Customize the names or applicable situations for each template before sending the emails out, and it'll save you a lot of time and brain energy. (And don't respond to every meeting request with just an email, by the way. Add your Calendly or other scheduling platform link.)
I often use templates for sending out invoices, hiring new writers, requesting to set up meetings, sending deadline reminders, or addressing process issues with folks who can't seem to follow directions. (Hey, why stress myself out? I simply send a pre-written step-by-step and call it a day.)
Taking a few steps today to organize your inbox and automate how you use it can save a lot of stress and wasted time cleaning up later.
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Reset Your Relationship: How To Start 2025 Strong With Your Partner
As the calendar turns and a new year unfolds, many of us are laser-focused on our career goals, fitness resolutions, and vision boards that outline the journey to our best selves. But amidst all the planning and self-improvement, have you made room for another important part of your life? Your relationship.
It's easy for couples to fall into a routine, going through the motions and letting their connection sit on autopilot. While comfort is natural in a long-term relationship, it’s important to remember: that what you don’t nurture, eventually fades. So, why not make 2025 the year you reset your relationship? Here’s how to start the year with a renewed bond, reigniting the spark that brought you together.
Step 1: Schedule Your Reset Meeting
The first step to hitting the reset button is a State of the Union meeting with your partner. This is your chance to take a pulse on the relationship, discuss what's working, and identify areas that need attention. It’s all about creating space to reflect, without distractions.
Grab a pen and paper (or open a shared note on your phone) and come prepared to share your top 2-3 desires for your relationship.
What do you both want to feel more of in 2025? Maybe it’s feeling more appreciated, or perhaps you want to reignite the passion you had when you first started dating. Whatever it is, get clear about it, and make sure both of you are on the same page.
This isn’t just about listing your own wants, it’s also about discussing ways to nurture each other’s needs. Relationship goals should be focused on fostering deeper intimacy, trust, and mutual respect. Use this time to check in, not only with each other but with your individual feelings and expectations. Set the foundation for a fulfilling year ahead.
Step 2: Set A Date (Or Multiple!)
Having the meeting is only the first step. Now, it’s time to take action. One of the simplest ways to breathe new life into a relationship is by reintroducing consistent, intentional time spent together. For many couples, life gets busy, and date nights fall by the wayside. But dating doesn’t stop when you say "I do"—in fact, it’s even more essential.
During your reset meeting, lock in a regular date night that works for both of your schedules. This could be a weekly dinner date or an every-other-week adventure—whatever keeps things fresh. The goal is consistency. It’s easy to push date nights aside when life gets hectic, but if you set a specific date each week or month, you’re making your relationship a priority.
If you’re unsure what to do for your date nights, don’t worry! The key is creating new experiences together. This is what sparks excitement and brings you closer as a couple. Whether it’s cooking a new recipe together, trying a dance class, or exploring a nearby town, it’s about creating shared memories that build your connection.
Step 3: Find an Accountability Partner
Just like you might have a personal trainer to help you crush your fitness goals, an accountability partner for your relationship can do wonders for keeping both of you on track. Consider hiring a marriage coach or therapist—someone who can meet you where you are and guide you in strengthening your relationship.
When selecting a professional, it’s important to choose someone who truly wants the best for your marriage and can provide actionable advice.
Don’t be afraid to set high standards for your relationship, and seek guidance on how to keep it thriving for the long haul. In your reset meeting, discuss your commitment to growth, and be honest about areas where you may need support.
Marriage isn’t a set-it-and-forget-it endeavor—it’s an ongoing process. Regular check-ins with a professional can help keep your relationship in tip-top shape and “divorce-proof” by addressing issues before they become insurmountable.
Step 4: Try Something New Together
Stale routines can easily make a relationship feel monotonous. Spice things up by trying something new! Couples that explore new activities and create new memories together have stronger, more fulfilling bonds.
My husband and I host one of the top luxury marriage retreats, A Weekend For Love, designed to help couples experience new things together. From couples' workshops to outdoor adventures, the retreat provides a platform to rediscover each other and reconnect on a deeper level.
The element of surprise can reignite your connection. It’s exciting, fresh, and shows your partner that you’re committed to growing together. This doesn’t have to be a huge commitment—it could be as simple as trying a new hobby or planning an impromptu weekend getaway.
Your Relationship Should Be A Priority
As you start the year with personal goals in mind, don’t forget the importance of nurturing your relationship. It’s easy to get caught up in work, fitness, and family obligations, but your bond with your partner deserves to be at the top of your list. Resetting your relationship offers an opportunity to reignite that spark and remind each other why you fell in love in the first place.
In 2025, make a commitment to prioritize your partnership, to nurture it daily, and to invest in its growth. Take time to celebrate each other’s victories, support one another’s dreams, and build a foundation of love and respect. When you start the year with a clear focus on your relationship, you’re setting it up for success.
So, before you start mapping out your new workout plan or work goals, do yourself a favor: put your relationship at the top of that list. Your love story deserves a fresh start, too.
Happy New Year, and here’s to a love-filled 2025!
Couples, if you are ready to do the work and invest in your relationship register for A Weekend For Love: Heart Retreat Feb 21-23, 2025.
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Alaska Wasn’t On My Bucket List, But My Glacier Adventure Made Me A Believer
We all have bucket list destinations at the top of our lists. I visited one of those at the top of 2024: Japan! But what happens when you get an opportunity to go someplace that wasn’t on it? For me, that was Alaska. Now, I’d submitted my short film to the Anchorage International Film Festival, genuinely thinking it would be a long shot to get in with a short film about fibroids and Black women’s health.
However, to my surprise, I received an email that read: “It’s with great excitement that we announce your film, Super High: A Period Piece, has been selected for the 24th Anchorage International Film Festival.” After looking at the flight distance from Atlanta to Anchorage—a solid 10 hours one way— I’d decided this would be one I wouldn’t attend.
That was until there was a follow-up email that shared that the festival was sponsoring two excursions for filmmakers: A Northern Lights Tour and A Glacier Hike.
With that, I knew I had to make the trip to the 49th state! I flew Delta, which offered the shortest layovers—just 50 minutes each way. For a more comfortable flight on the longer legs that were about six hours between my layover city and Anchorage, I upgraded to first class with an in-app discount for $256 (the regular price of a first-class ticket runs about $2,100), which was so worth it for additional space and service for the six-hour trek.
Courtesy of Bianca Lambert
"So What’s Alaska Like? Did You Have To Wear a Snowsuit? What’s the Food Like?"
These are among the major questions I’ve gotten. Anchorage reminds me less of a bustling major city and more of a small town with an easygoing feel. When I arrived, they’d just had snow a few days before, so it was cold, and the streets were slick. So, I was so happy I’d invested in a pair of snow boots. For my first few days, the locals said it was warm. Warm to them being 20s at night and mid-30s during the day.
However, by the time I left, fresh snow was on the ground, and temps were well into the single digits—and it felt like it. Oh, the sun doesn’t rise until 10:30 a.m., and it sets around 4 p.m. That was among the most challenging things to experience because I felt like I never really woke up. So, between the lack of sun and the four-hour time difference, I felt tired the whole time I was there.
As for food, I didn’t explore a ton because I was so cold. But I found two gems! First was Whiskey and Ramen. If you enjoy ramen and exceptional service, this is a must-visit. I’d make a trip back just for their Wagyu ramen and their special take on an old fashion!
And, for coffee, I thoroughly enjoyed That Feeling Co. The coffee was great, and being surrounded by plants helped to perk up my spirits.
The Northern Lights
Iceland is one of the most popular places to see the Northern Lights, so I was very excited to know that Alaska also gets to see the Aurora Borealis light show. Typically, many people visit Fairbanks to see them, but there are tours offered in Anchorage too! When prepping for the late-night tour, we’d heard that the night we were heading out to see the lights, the cloud coverage likely meant we wouldn’t be able to see them. Bummer. I know. So, we could sit the tour out or still try. But, in my mind, I was like, why would I come all the way to Alaska not to try?
So, at about 9:30 p.m., we piled into vans and headed out to chase the Northern Lights. We traveled about an hour and a half from Anchorage, and when we stepped out of the van, it was cold and pitch black. And unfortunately, after a couple of hours in the cold, those clouds in the sky never parted for us. I know that when we see the posts of people who do get to see Mother Nature do her thing, we don’t have all of the context of the science, which is Aurora Borealis.
Sometimes, the weather just doesn’t do what we earthlings would like, which can lead to disappointment. However, our guide did give a recommendation. When you book a trip to see the lights, give yourself four to five days to see them. Don’t bank on one day because, at the end of the day, this is science.
Courtesy of Bianca Lambert
Now, On to the Glacier!
Just six hours after returning from the Northern Lights tour, we were up for the glacier tour because they were back-to-back! I was exhausted and so excited. If someone had told me I’d hike on a glacier, I would have given them a mean side-eye. I mean, where on earth does one climb a glacier? Let me share a few destinations with you, just in case you want to plan an icy adventure: Switzerland, Norway, Iceland, Chile, Argentina, and Alaska.
Aside from the fact the Matanuska Glacier is 22,000 years old, it’s the largest glacier accessible by car in the United States—27 miles long and four miles wide, making it one of the easier ones to see IRL. As a girlie with generalized anxiety disorder, I get anxious about doing this kind of thing because I know that to see these world wonders is usually a mountainous trek.
This one was two hours long, one-way, up snow-capped, windy, mountainous terrain. However, my therapist always reminds me to push myself to do what scares me (as long as it’s for a reason, of course). I held my breath for the journey there and back! And white-knuckled it from time to time, too.
Courtesy of Bianca Lambert
Once we got there, we were surrounded by fresh, fluffy snow, and it was COLD! In the negative cold. I was thankful, I’d over-prepared. If you even go on a glacier tour, I recommend a few things: Balaclava, heavy-weight gloves, cashmere socks, snow boots, and lots of layers.
Here’s what I wore. My first layer was Ann Taylor leggings and a Wolford Turtleneck. Then, I layered a cashmere turtleneck and cashmere joggers. A COACH down vest, which I’d recommend anyone own just for winter, in general, because it’s SO warm! For my feet, I wore Ann Taylor cashmere socks (I love these because they’re affordable and so warm) and Adidas Adifom Superstar Winter Boot and topped all of that with a Brandon Blackwood ankle-length parka. I know BB is known for his accessories, but the brand’s outwear is truly amazing and worth the investment. After two hours on the ice, I felt great!
If you’re open to adventure travel, I highly recommend putting a glacier tour on your list of things to do. There are a few reasons. First, standing on an ice age-old massive piece of glacier was my 2024 version of touching some grass. I was reminded that I’m a speck on this spinning rock and need to spend more time grounded in that fact as I move through the world. I looked to the sky and thought of how proud my ancestors would be, even though I know they’d be telling me to get my butt home and off a dog on a glacier!
Secondly, I gained an ever-large appreciation for Mother Nature as I learned that glaciers are the world's largest reservoir of freshwater, containing around 69% of the world's freshwater. Again, another fact that helped me gain perspective. Lastly, it’s just fun and stunningly beautiful!
After this, I’m looking forward to my next cold-weather adventure! Iceland and Argentina are at the top of the list!
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Featured image courtesy of Bianca Lambert